Privacy Policy

Last updated: October 2025

Who We Are

This website is operated by Earthlight Limited, a company registered in Ireland.
Email: hello@earthlightcinema.com

Earthlight Limited (“we”, “us”, or “our”) is committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use, store, and share information about you when you interact with our website or contact us directly.

The Information We Collect

We collect and process information in the following ways:

a. Information you provide directly:

  • When you contact us via our contact form or email

  • When you submit materials or applications through our external submission form (hosted in Notion)

This information may include your name, email address, contact details, and any other details you choose to provide.

b. Information collected automatically:

When you visit our website, we may automatically collect certain information through Google Analytics, including:

  • IP address

  • Browser type and version

  • Pages visited and time spent on the site

  • General geographic location (not precise)

We use this information to understand how visitors use our website and to improve the user experience.

How We Use Your Information

We use your personal data to:

  • Respond to enquiries and messages sent through the website

  • Review and manage submissions or applications you choose to send

  • Maintain and improve our website and online services

  • Comply with any legal obligations

We do not sell your personal information or use it for automated decision-making or profiling.

Legal Basis for Processing

We process personal data under the following legal grounds:

  • Consent: When you voluntarily submit information via our forms.

  • Legitimate interest: For the proper operation, analysis, and security of our website.

  • Contractual necessity: When responding to business or collaboration enquiries.

  • Legal obligation: When we are required to retain or share information to comply with applicable laws.

Data Sharing and International Transfers

We share personal data with trusted service providers who assist us in operating our business, including:

  • Google Workspace (email and cloud storage)

  • Notion (submission management)

  • Namecheap (domain registration)

  • Squarespace (website hosting and analytics)

  • Google Analytics (site usage tracking)

These companies act as data processors and may store or process your data outside the European Economic Area (EEA). In such cases, they do so under lawful data transfer mechanisms, such as Standard Contractual Clauses or adequacy decisions recognised by the European Commission.

We do not share personal data with any other third parties except as required by law.

Data Retention

We retain contact and business correspondence indefinitely as part of our ongoing operational records.

Submissions that are declined or not pursued are permanently deleted.

If you request deletion of your personal data, we will remove it unless retention is required by law or necessary for legitimate business purposes.

Data Security

We implement appropriate technical and organisational measures to protect your data against unauthorised access, alteration, disclosure, or destruction. These include encrypted storage, access controls, and secure hosting environments.

Your Rights

Under data protection law, you have the right to:

  • Access the personal data we hold about you

  • Request correction of inaccurate information

  • Request deletion of your data (“right to be forgotten”)

  • Object to or restrict processing in certain circumstances

  • Withdraw consent where applicable

  • Lodge a complaint with a supervisory authority (in Ireland, this is the Data Protection Commission at www.dataprotection.ie)

To exercise your rights, contact us at hello@earthlightcinema.com.

Cookies and Tracking

We use cookies and similar technologies for site functionality and analytics.

You can adjust your browser settings to refuse some or all cookies. For more information, see our [Cookie Policy] (link once created).

Links to Other Websites

Our website may contain links to external sites, including Notion or social media platforms. We are not responsible for the privacy practices or content of those websites, and we encourage you to review their privacy policies.

Changes to This Policy

We may update this policy from time to time to reflect changes in law or our business practices. The most recent version will always be available on this page.

Contact

If you have any questions about this Privacy Policy or how your data is handled, please contact us at:

Email: hello@earthlightcinema.com